LPU-Virginia Library Website: Policies

Through annual budgetary commitment and the generosity of alumni and other friends of the university, the Library is able to provide necessary resources and research tools for academic scholarship. Because the Library represents a large financial investment, the university administration views the abuse or misuse of Library resources and/or privileges as a serious offense, and requires Library personnel to document such offenses. Patrons unable to exercise self-discipline in the Library are subject to Library suspension.

Noise, conversation, or behavior that disturbs others is prohibited. Patrons are expected to display and support good stewardship of all Library resources, including books and other materials, furnishings, supplies, and equipment.

The university dress code will be in effect in the Library.

All patrons must present their valid ID card in order to check out Library materials. Third-party check-outs are not permitted. All materials being removed from the Library must be checked out at the Circulation Desk.

Patrons are expected to return or renew Library materials by the date they are due. Phone and email renewals are accepted, providing the patron initiates renewal on or before the due date.

Overdue and/or fine notices are sent to patrons on a weekly basis. If the fine for a regular overdue material, or non-reserve, is paid at the time of return, said fine will be reduced by one half. Check-out privileges will be suspended for patrons with any overdue material(s) and/or unpaid fine(s). Patrons who habitually violate the Library’s return policy, or who do not respond to overdue/fine notices, risk disciplinary action.

Yes to food, but must be low odor foods, quiet foods, in non-spill containers.

Yes to drinks, but must have a lid.

Both must be kept away from computers, books, and journals.

• Must present ID card for check-out
• May check out 8 materials maximum, 5 per subject
• May reserve materials online or in person
• May not check out with fines or overdue books on tier account (exception: materials that do not leave the Library)
• May renew regular materials one time
• Must return all materials by global due date each semester
• Fine of $.25 per item per day on regular materials (if paid when overdue material is returned, fine will be reduced by half)
• Fine of $.50 per item per hour (or portion thereof) for in-Library Reserve materials
• May take exams at professor’s discretion. Fine of $2.00 per make-up exam proctored
• Fine of $15.00 per replaced ID card

Administration, faculty, staff, and students of LPU Library in need of a book or other material not owned by the Library may request that the Library staff transact an ILL loan on his/her behalf. When such a request is made, the Library staff will undertake to locate a cooperating library which has the material, make contact, and request that the material be sent to us by mail or digitally when applicable. The library will not perform ILL requests for alumni, Foursquare pastors, institutional members, outside patrons, or patrons with suspended privileges (see Library Fine(s) Policies).

In most instances, the library can receive materials from lending libraries at no charge. In the event that an item is only available for a fee, the Library will pay all applicable service fees charged by lending libraries, as well as return postage depending upon the following criteria:

• The library will not fulfill undergraduate student ILL requests which require an ILL fee.
• The library will pay ILL fees for material related to faculty and departmental research.
• The library caps the total yearly ILL expenditures per eligible patron (see criteria above) at $100 for full-time faculty, and $50 for adjunct faculty, administration, graduate students, and staff. The patron is responsible for all fees exceeding their yearly cap.
• The patron becomes responsible for any late fees incurred due to turning in ILL material past its given due date, and for replacement costs if the material is lost or damaged.
• The LPU Library will not fulfill patron requests for materials owned by LPU, except when the item has been marked as "Lost" or "Out for repair," and an additional copy of the item is not owned by the library.
• The library will not fulfill requests for materials that are required reading/viewing in course outlines.

Approval of all ILL requests requiring a fee is dependent upon sufficient funds in the library budget. The money allotted to ILL, and the amount designated for caps may be adjusted annually to reflect budgetary concerns of the library and best practices within the industry.

• The Library charges the patron “in house” for the appropriate fine(s).
• Patrons are notified the day after a fine(s) is accrued.
• Notifications are sent every 7 days and continue until the 26th day through email (4 notifications have been sent out).
• On the 26th day a final notice is sent through email with the amount the patron owes along with the following notice, “Failure to pay your fine(s) within the next 4 days will result in the suspension of all Library privileges.”
• On the 30th day a notice is sent through email with the following notice, “You have failed to pay your fine(s) which means all Library privileges have been suspended.”
• If patrons fail to pay their fines by the 30th day, their Library account is suspended.

• The Library charges the patron “in house” as overdue fees are accumulated. Overdue fees continue to accumulate until the overdue material is returned or 30 days after the item is overdue, at which point the item is marked as lost.
• The patron is notified 3 days before the item due date through email.
• Patrons are notified the day after the item due date through email. They continue to be notified every 7 days until the 26th day through email (4 notifications have been sent out).
• On the 26th day the patron is notified through email with the following statement, “The following Library items are overdue. Please contact the Library to clear your account.
• Failure to resolve the overdue status will result in a fine of the item cost and a $15 non-refundable processing fee (If the item is irreplaceable the patron will be charged a minimum of $100 plus the non-refundable processing fee). The Registrar's Office will be notified and a hold will be placed on your account.” For outside patrons, the following notification will be sent: “Failure to resolve your fine may result in the loss of borrowing privileges, and the unresolved bill being sent to collections.”
• On the 30th day a notice is sent through email with the following statement, “Please note that these items are now marked as lost and you have been charged for the item and a $15.00 non-refundable processing fee has been placed on your account (If the item is irreplaceable the patron will be charged a minimum of $100 plus the non-refundable processing fee). The Registrar's office has been notified and a hold has been placed on your account.”
• If the patron returns the item after 30 days and before a new copy of the item has been purchased or before a maximum of 60 days (which ever happens first), the patron is no longer charged for the item, but the $15.00 non-refundable processing fee remains on their account. The Registrar’s Office will be contacted and the hold removed upon payment of the non-refundable processing fee.

• Circulation items accrue a daily $0.25 fee the day after items are due.
• Circulation material can be checked out for 3 weeks at a time (21 days) with the exception of New Arrivals which can only be checked out for 2 weeks at a time (14 days)
• All items may be renewed once items are not on hold for another patron.
• Items may be recalled at any time.

• Reserve items accrue an hourly $0.50 fee the hour after items are due.
• Reserve items may be checked out 1 – 2 hours/ 1 – 2 nights at a time.
• Reserve items may be renewed once if items are not on hold for another patron.
• Reserve items will be held for pickup for up to a maximum of fifteen minutes, at which point the item will be available for check out by other patrons.
• Items may be recalled at any time.
• The only patrons allowed to check out Reserve material are Students and Faculty.
• Reserve items may not leave the Library.