Skip to main content

GRADUATE GUIDE TO LPC LIBRARY: Skype/Lync for Business

Skype / Lync Basic Functions

The main function of Skype / Lync is a communication portal. With Skype / Lync you can chat, make phone calls, make video calls, host a video conference (limited numbers), share files, or record presentations. Some of these functions wil be discussed below.

Once you have opened Skype / Lync for Business, you can search for contacts like searching for email address, just enter the first few letters of their name. Hovering over their picture will display the various options available.

Chat

After locating the person you want to chat with, hover the mouse over icon matching your desired operation. The dialog bubble is used to open the chat feature.

Share Files

Within a video call, you will see these options at the bottom of your Skype call. The monitor icon will offer several options including share a file. This is similar to attaching a file to an email, it is the same paperclip icon. The file will be sent during the call.

Record a Presentation - using Skype/Lync within Power Point

The easier of two ways to record and present a lecture using Power Point and Skype/Lync for Business.

First, open up the Power Point you wish to present.

Second, from the ribbon, click "Slide Show". Now, from "Present Online", select "Skype for Business".

Skype will now attempt to "Start a Meeting".

After selecting the "Use Skype for Business (full audio and video experience)" option, you will start a call. You will be the only participant.

Maximize the screen, by clicking the maximize box in the upper right of the "conversation" screen. If you choose to go "full screen", instead of maximize, some features will be limited.

To choose to present your image, while you lecture, you will need to click on the video camera icon and choose to "start my video".

To choose to display the IM/chat feature, only useful if this is recording a live lecture and will preserve the chat, click on the dialog bubble, found on the left of the "conversation" screen.

After the Power Point has loaded and appears in the majority of the screen, from the bottom right, open the "more options" and select "Start Recording". When finished select "End Recording".

From the same "more options" you will need to "End Meeting". You will also find, "Manage Recordings" in the same place.

You will want to manage your recordings. You will want to name the file and move it to the location of your choosing. WARNING - it takes time to "process" the video. The video itself is in an mp4 format (a universally acceptable/playable video file type). You can upload to Moodle or send as an email attachment (it may be too large). Or post and share within OneDrive.

Make Phone Calls

After locating the person you want to call, hover the mouse over the icon matching your desired operation. the handset icon is used to start a call. The operation is set up as computer to computer. You can make computer to phone calls if you have set up that option and paid for the credits.

Video Calls / Conference Calls

After locating the person you want to video call, hover the mouse over the video recorder icon. If the option is available, the icon will be the brighter blue. In this case, it is grey because the option is not available.

You should set up Skype with your preference of camera and mic.

Share Control of Your Computer

Within a video call, you will see these options at the bottom of your Skype call. The monitor icon will offer several options including the offer to share your screen. Sharing the screen is step one. When sharing your screen, the other person will see, not your picture, but your desktop. After sharing the screen, another option appears under the monitor icon, share control of computer. Step two is to click on share control of computer. The other person can then control your computer. This is a great thing for librarians, we call it co-browsing, we search the catalog with the person and any items we download, is placed directly on their computer. As a faculty member, this would be good for editing an outline or reformatting a student paper. At anytime control is taken back by just moving the mouse.

Record a Presentation - from Skype/Lync

The more difficult/clumsy way of recording and presenting a Power Point using Skype/Lync for Business.

From the main Skype "page", you will see the settings widget on the right. From the dropdown arrow, next to the settings widget, select "Meet Now". This will open a dialog box to determine which audio/camera to use for presentation. After selecting the "Use Skype for Business" option, you will start a call. You will be the only participant.

To choose to present your image, while you lecture, you will need to click on the video camera icon and choose to "start my video".

Maximize the screen, by clicking the maximize box in the upper right of the "conversation" screen. If you choose to go "full screen", some features are limited.

To choose to display the IM/chat feature, only useful if this is recording a live lecture and will preserve the chat, click on the dialog bubble, found on the left of the "conversation" screen.

To choose what file to present, you will click the monitor icon. You will be given the options of "present programs..." or "present Power Point files...". Choose the one that fits your presentation/lecture. The file must be open in the background before you can present it.

When everything is ready, from the bottom right, open the "More options" and select "Start recording". When finished select "End recording".

From the same "more options" you will need to "End Meeting". You will also find, "Manage Recordings" in the same place.

You will want to manage your recordings. You will want to name the file and move it to the location of your choosing. WARNING - it takes time to "process" the video. The video itself is in an mp4 format (a universally acceptable/playable video file type). You can upload to Moodle or send as an email attachment (it may be too large). Or post and share within OneDrive.

Life Pacific College Alumni Library | 1100 W. Covina Blvd | San Dimas, CA 91773 | Ph: (909) 706-3009 | Email: library@lifepacific.edu

Return to Life Pacific College homepage | Log in to LPC email